How does outsourcing payroll work?

It is a very simple process. You just need to sign up with us for a free trial or contact us directly. We will then ask you to provide us with the information for your payroll online. That’s all you need to do. Payslips and reports are sent to your online secure system.

Should I outsource my payroll?

Yes, you definitely should. Business consultants have made it clear that outsourcing some of the non-core functions to professionals can be good for your business. It helps you save time and money, get expertise, ensure compliance with government regulations and make payroll processing safe and secure. Most importantly, you employ your resources on your central functions which allow you to generate more income as well as saving costs.

How much does it cost to outsource payroll?

With 1 employee in your company, dhPayroll is less than £15 per month. We work on a sliding scale so that you only pay for the work we do, and that helps you keep your costs to a minimum. Costs can be as little at £3 per payslip for larger companies with 50 or more employees. We can further reduce by tailoring costs if your payroll is weekly or you have more than 100 employees, so please contact us in any case for further information on the costs. We would be pleased to discuss your requirements and provide you with a quote.

Is outsourcing payroll cost-effective?

Yes, payroll outsourcing is a very cost-effective solution for your business. Think of all the time and money that is spent in calculating payroll in each period, printing, signing and distributing payslips and making payments, software maintenance, keeping up with changes in tax rates and other training issues, recruiting and training payroll staff, along with premises and other IT costs associated with internal payroll staff. Outsourcing is definitely going to cost you less.

When should you outsource payroll?

You should outsource your payroll when you feel that the cost of getting it done in-house is more than outsourcing it to professionals, but also you would like the added benefits of security and simple effective software and secure online access to payslips and P60s for your team. It is best to focus on the core functions of your organisation because that is what drives your business and makes your company successful.

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Lots of our clients know that we offer payroll services but if you don’t receive your payroll services from us, you may not yet know the full range of solutions that we can offer.

For example, you may be unaware that we provide an industry leading employee and employer online portal, API links to accountancy software and we can assist you with pay rolling benefits through our software.

Recently we have partnered with a well-known HR provider, so we can now provide links to a comprehensive HR and health and Safety solution for our clients. Please read out health and safety blog for more information on this exciting development.

For those of you that are not currently using our payroll services, here are some of the ways, in additional to running your payroll, that we can assist our clients. It certainly helps us stand out from the crowd, and allows you to benefit from the additional support we can offer:

Online portal for employees’ payslips, payroll documents and forms

This provides a professional solution for employees to access their payroll documentation online. The portal is GDPR compliant, efficient, environmentally friendly and easy to use.
The employee self-service application in the portal allows employees to update their address and basic information directly, taking out the admin for employers.
The portal also has a dedicated employer section, providing up to date payroll information and reporting whenever and wherever you need it.

Pay rolling benefits

We can help set up and manage the pay rolling of employee benefits, removing the requirement to file a P11d at the end f the tax year. This means that employees pay the correct tax throughout the tax year, and prevents any nasty surprises for your employees when the P11d’s are filed in July.

Whilst a P11db is still due, we can also assist with this, and provide all employee statements required.

Employers NIC’s are not due until the P11db is filed, so this would not effect your business cash flow. Please ask the payroll team about these services and we would be happy to talk you through it.

https://www.gov.uk/guidance/paying-your-employees-expenses-and-benefits-through-your-payroll

Pension Administration

As well as managing the pension deductions from the salaries, we are also able to provide:

Employee enrolments and re-enrolments into the scheme
Pension Loads directly to your pension provider.
Pension letters and reports
Pension scheme maintenance and auditing forms
Pension regulator Declarations of compliance

TH pensions regulator — Logo of the pensions regulator

Payroll Journal Integration with Accounting Packages

With our new payroll software, we are able to set up and provide API integration with a number of accounting packages, including XERO, Sage, Business Cloud Accounting, QuickBooks online and many more. This allows us to send the payroll journal directly to the accounts software from the payroll system, saving time and removing the element of human error.

For a relatively small fee, we will map over the data that you want to include in your journals, and upload the monthly reports directly into your own accounts package. Yet another helping hand for all our employers.

To find out more about any of our payroll services, or for information on our HR and health and safety partners please contact the payroll team on 0203 832 9210.

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