What is a National Insurance Category Letter?

Employers use National Insurance Category Letter to determine the exact amount they and their employees are required to contribute towards National Insurance. National Insurance (NI) Category Letter is necessary at the time of running payroll.

In this blog, we will talk about national insurance category letters based on State pension age, payroll outsourcing services and their role, category letters for married women, different age groups, and more.

We will also attempt to answer a few of the frequently asked questions related to employees’ national insurance and other such topics.

So, without further ado, let’s get to it.

What does NI stand for?

NI stands for National Insurance. It is a UK system of contributions paid by employees and employers to fund state benefits, including the State Pension, maternity allowance, and certain unemployment benefits. Contributions vary depending on income, age, and the employee’s National Insurance category letter.

National Insurance ensures individuals are eligible for specific welfare benefits and helps maintain entitlement to pensions and allowances. Employers and employees both make payments, with rates and thresholds set according to government rules for each tax year.

What is a National Insurance Category?

Your National Insurance (NI) Category determines which National Insurance Category letter applies to an employee. This letter tells both the employer and HMRC how much National Insurance must be paid.

Every category letter reflects a different contribution rate, based on factors such as age, employment type, and eligibility for reduced rates. It also affects which benefits employees are entitled to pay into and eventually receive. For example, National Insurance category A applies to all employees who do not fall under the other codes, such as B, C, H, J, M, V, or Z. National Insurance codes can be complex. The following section gives a straightforward explanation of each category and what it means for employees and employers.

What are the Different Category Letters, and What do They Mean?

Each employee is assigned a National Insurance category letter, which appears on their payslip. This determines their contribution level. Most employees fall under category letter A.

A: All employees, excluding the ones in groups B, C, J, H, M, X, and Z

B: Women who are either married or widowed are qualified to pay a lowered National Insurance amount

C: Employees who are eligible for State Pension (based on their age)

J: Employees who can postpone National Insurance as they are paying it in another job as well

H: Apprentices below the age of 25

M: Employees below the age of 21

V: Veterans starting their first job after retiring from the armed forces.

X: Employees below the age of 16 or those employees who are not required to pay National Insurance

Z: Employees below the age of 21 who can delay National Insurance because they are paying it in another job as well

National Insurance Contribution Rates

An employee’s contribution falling under National Insurance Class 1 comprises two parts. The employee pays the first as a salary deduction. Employers pay the second part, known as Employer’s National Insurance.

The deduction depends on the employee category letter, how much income they are drawing and their category. Read our article on statutory sick pay rates in the UK to learn how much your employees are entitled to receive. 

Employees Contributions

The following table shows the Employee National Insurance Rate for 2025-26. In the below NIC letter table, the first column is the Category Letter, and the second, third, and fourth are Income Brackets, as mentioned below.

Let’s understand the calculation with the help of a simple example:

Suppose you fall under Category A and your weekly income is £1,000. You will have to pay:

• Zero amount on the first £242
• 13.25% on your earnings that fall between £242.01 and £967 that is £96.0
• 3.25% on the remaining earnings that are above £967, which is £1.07

That means the total payable amount for this week’s National Insurance amounts to £97.13 for you.

Employers Contributions

The following table shows the Employer National Insurance Rate for 2022-23. The first column in the table below is the Category letter, and the subsequent columns show the Income Brackets.

One added clause to Employer’s Contribution is that once a year, they have to pay Class 1A and Class 1B National Insurance on any expense or a benefit they decide to incur on their employees. The rate for this varies every year. For the year 2022-23, the tax rate is 15.05%. They are also expected to pay Class 1A on other lump sum payments, such as redundancy payments. Read about automatic enrolment in pension scheme.

Frequently Asked Questions

How do I know My NI Category?

Your National Insurance category letter can be found on your payslip. Most employees are in Category A. Further information from HMRC here.

Why is National Insurance Category important for Payroll?

Your National Insurance category is important because it determines how much you and your employer need to contribute. Using the wrong category letter can cause payroll errors, affect your entitlement to benefits, and be difficult to correct later.

Correct categorisation ensures compliance, accurate deductions each pay period, and proper access to state benefits such as maternity allowance and the State Pension. It also simplifies payroll processing for employers and protects employees’ rights. Read about the factors that affect the cost of outsourcing payroll.

What Happens if I Don’t Pay National Insurance Contributions?

Yes. You must pay NI contributions even if you do not pay income tax, provided you are over 16 and earn above the minimum threshold.

These contributions ensure you remain entitled to pay into the system and qualify for benefits such as the State Pension, maternity allowance, and other welfare payments. NI is separate from income tax and is calculated based on earnings and category letter.

Do You Pay National Insurance if You Don’t Pay Tax?

Yes. You must pay National Insurance contributions even if you do not pay income tax, provided you are over 16 and earn above the minimum threshold.

These contributions ensure you remain entitled to pay into the system and qualify for benefits such as the State Pension, maternity allowance, and other welfare payments. NI is separate from income tax and is calculated based on earnings and category letter.

Can You Be Fined for Not Paying National Insurance?

Yes. HMRC can issue fines if you fail to pay your National Insurance contributions. You may receive a Notice of Penalty Assessment, which must be paid within the timeframe indicated.

Maintaining regular contributions prevents fines, ensures compliance, and keeps your employee records accurate. Both employers and employees are responsible for timely NI payments during each pay period.

Conclusion

Understanding your National Insurance category letter is essential for accurate payroll and benefits eligibility. It ensures correct NI contributions, helps maintain proper records, and protects entitlement to state benefits.

If you are unsure about managing these responsibilities in-house, outsourcing payroll can offer a practical and reliable solution. Discuss with the experts at Dhpayroll if you want to know more.