Hospitality Payroll Services for Restaurants, Hotels & Pubs

Why Outsourced Payroll Matters in Hospitality

The challenges of hospitality payroll

Hospitality payroll is harder than most industries. Staff numbers change often. Zero-hours casual and part-time staff make pay unpredictable. Busy seasons bring in extra staff. Employers must also process tips under HMRC rules.

Hotels and restaurants deal with complex pay and irregular shifts. Pubs rely on younger or part-time staff who often move on quickly. In-house teams find it hard to keep up.

The risks of in-house payroll

When hospitality payroll is done internally, mistakes are common. Errors cause late pay, upset staff and fines from HMRC. Time spent on hospitality payroll takes away from service and daily work. Many managers spend hours each week on payroll that they could use for other jobs.

Why outsourcing hospitality payroll works

Outsourced hospitality payroll gives you access to experts who focus only on payroll. This means:

• Accurate pay, tips and pensions
• Regular HMRC submissions through RTI
• Staff paid on time and correctly
• Clear reports for audits and accounts
• Compliance with changing payroll rules
  
  

In-house vs outsourced payroll

What Our Hospitality Payroll Service Includes

PAYE and HMRC Reporting

We handle PAYE for every employee and send data to HMRC through RTI. This keeps your business compliant and avoids late fines. We make sure all PAYE data is correct, including overtime, bonuses and adjustments.

Pension Auto-Enrolment

UK employers must set up pension auto-enrolment. We handle checks, sign-ups and payments. We also tell staff about their pension rights. This helps you follow the law without extra work.

Tips, Service Charges and Tronc Schemes

Tips and tronc schemes are common in hospitality but hard to manage. We work out and record payments under HMRC rules. Staff get the right share of tips, and your records stay ready for audit.

Weekly, Fortnightly or Monthly Pay Runs

Each business has different payroll needs. Some choose weekly pay to support staff, while others use monthly pay. We offer flexible schedules to fit your business. Pay runs are always on time, with payslips and reports sent each cycle.

Secure Online Payslips

Staff get digital payslips they can access safely at any time. This cuts paper use and keeps data secure. Online payslips are easier to manage when staff changes are frequent.

GDPR-Compliant Data Handling

Payroll data holds sensitive information. We follow strict GDPR rules for storing and processing it. Our systems are secure, and only authorised users have access.

Real-Time Reporting and Audit Trails

You get reports that track every part of payroll. From pay history to pension records, all data is live. Audit trails help you prove compliance when needed.

How Our Hospitality Payroll Process Works

1. Sign up – We set up your business and staff.
2. Send payroll data – You give us hours, tips and commission.
3. We do payroll – We work out PAYE, send to HMRC and make payslips.
4. Staff get paid – Employees get the right pay on time with online payslips.
5. 
   
   

This process is simple and removes the need for managers to spend hours each week on payroll.

Benefits for Restaurants, Hotels and Pubs

Payroll for Restaurants

Restaurants have high staff turnover. Many staff are part-time with irregular shifts. Payroll must also cover tips and service charges. We handle payroll so staff are paid fairly and on time. This reduces disputes and helps staff stay.

Payroll for Hotels

Hotels have staff in many areas like housekeeping, reception, catering and management. Pay differs by role. Shifts are irregular, and busy times need more staff fast. We process payroll for all departments to keep things running smoothly.

Payroll for Pubs and Bars

Pubs and bars hire part-time and casual staff. Staff numbers change often and at short notice. Many workers are young and new to payroll, so accuracy builds trust. We make sure casual staff are paid correctly, even when staff lists change each week.

Hospitality Payroll for Seasonal and Casual Staff

Hospitality businesses often hire extra staff for busy seasons. This includes summer holiday workers, Christmas temps and part-time staff who only work a few weeks each year. These staff still need correct PAYE, pensions checks and payslips.

Our outsourced payroll service handles seasonal staff with ease. We add new workers quickly, process their pay, and remove them once their contract ends. This keeps your records accurate and avoids confusion at year end. Whether you hire five or fifty extra staff, payroll stays simple and compliant.

Hospitality Payroll Reporting for Business Owners and Managers

Good hospitality payroll is not only about paying staff. It also provides useful data for business planning. Our service gives you clear reports that show wage costs, tax, pensions and staff numbers.

Managers can see weekly or monthly costs and spot trends. Owners can use reports to plan budgets and make decisions about hiring. Audit trails are also ready if HMRC asks for records. Reports are easy to read and available in real time. This helps you run your business with confidence.

Payroll for Zero-Hours and Split Shifts

Many hospitality staff work zero-hours contracts. Some also work split shifts in the same day. This makes payroll more complex. Hours can change week by week, and pay must match the actual time worked.

We process zero-hours and split-shift payroll correctly. Each shift is recorded and paid. This keeps pay accurate and reduces disputes. Staff see clear payslips that match their hours. Businesses stay compliant with employment law.

Handling Staff Turnover and New Starters

Hospitality has one of the highest staff turnover rates in the UK. New starters join often, and leavers need final pay on time. This includes holiday pay and any outstanding wages.

We manage all starter and leaver records. New staff are added to payroll quickly, with tax codes and pensions set up from day one. Final pay for leavers is processed without delay. This saves managers time and ensures staff receive what they are owed.

Payroll and Employee Morale

Payroll affects more than compliance. It also shapes how staff feel about their employer. Late or incorrect pay damages trust. Staff who do not trust payroll often leave.

Accurate payroll builds confidence. Staff know they will be paid on time and in full. This supports morale and retention. In an industry where staff changes are frequent, reliable pay is a key part of keeping teams stable.

Year-End Payroll and Reporting

Hospitality businesses must complete year-end payroll tasks. This includes P60s, P45s for leavers, and annual reports to HMRC. Mistakes at year end can lead to penalties and create stress for managers.

We handle all year-end duties. Staff receive correct P60s. Leavers receive P45s. HMRC reports are submitted on time. Records are stored securely for future checks. This reduces the risk of errors and keeps your business prepared for audits.